Advanced Actions on Registratinons
The following guides provide instructions on how to update a registration, create a view only link for a registration, end an embargo early and withdraw a registration.
The following is a Table of Contents that links directly to specific sections within the guide.
- Archived Links
- Update a Registration
- Create a View-only link (VOL)
- End an Embargo Early
- Withdraw a Registration
Archived Links
If you link projects or registrations to an OSF project, these links are also available on the registration when it is published. These links cannot be modified later, and changes to the links on the original project are not reflected on the registration.
Update a Registration
Updating a registration is a process of transparently reflecting necessary changes to a study design. The changes should be implemented only to reflect events outside your control or include unexpected anomalies.
Before starting your first update, read our Introduction to Updating to determine if updating is the best action for you. Below are helpful guides to help you with the updating process, along with a small preview of what each help guide contains.
Starting an Update
Admin Collaborators can start an update through the Project, their My registrations Page, or directly from the registration Overview page.
From the Project
Navigate to the project with the affiliated registration you want to update.
In the Project, select the “Registrations” tab. Then select “Update”. You will only see “Update” for the registrations on which you are an admin contributor.
A new draft update is created so you can start including your updates.
From the “My Registrations” page
Navigate to your “My Registrations” page. Make sure you are in the Submitted section. Then select “Update”.
A new draft update is created so you can start including your updates.
From the registration overview page
Open your registration. Select the “Updates” dropdown at the top of your registration. Then select “Update”.
A new draft update is created so you can start including your updates.
Entering updates
You will be prompted to enter a justification for the update. The Justification tab is where contributors explain why the updates are needed. Explanations are entered in a required text box field. This field must have information entered in order for the update to be submitted.
The updatable draft fields are prepopulated with the registration’s previous responses. Go to the questions that have the content you need to update and simply edit the text. For example, updated text is highlighted in yellow below.
We recommend that contributors enter the justification for their edits in the justification tab as they make their updates. Note: Files cannot be added or removed during a registration update at this time.
Then Review the registration update and submit for approval. When a registration is submitted, all admin contributors on the project are notified via email. Admin contributors are given the chance to approve or cancel the registration update via notification email within 48 hours after submission. After 48 hours, the update will automatically be approved, unless submitted to a Community-run Registry. The registration will show “Update, during this time.
Create a View Only Link (VOL)
Whether your registration is public or private (embargoed), you can create a view-only link. This link can also be anonymized, masking author names in the “Contributors” section as well as hiding contributor names on the registration's "Overview" page and in the "Recent Activity" section - this is particularly useful in blinded peer review!
If your registration is embargoed, a view-only link offers a way for you to share the private contents with non-contributors. Only admins on a registration can create view-only links. This feature will not be visible to read and read+write contributors.
Create the Link
Open your registration, then select Navigate to the “Contributors” tab on the left-side panel.
This will open a page where you can create the View Only Link (VOL). Under View-Only Links, select “Create”.
This will open a window where you can create the link.
1) Enter a name for the link, 2) Determine if you want to anonymize the link, and 3) select “Next” to create the link.
The link will now appear in the “Contributors” tab.
Copy and Share the Link
Select the Copy icon to the right of the link. The link will be copied to your clipboard for sharing.
Remove a View-only Link
Removing the link will prevent anyone who has the link from continuing to access your project or its components. In the "View-only Links" section of the "Contributors" tab, select the trash can icon to the right of the link.
A modal will appear asking you to confirm the removal.
Select “Delete”.
The view-only link will be removed from your registration.
End Embargo Early
To end an embargo early, you will open the registration that you want to end the embargo on, then select the Embargoed registration tab on the top left and select “End Embargo Early”.
You will then be asked to confirm that you want to end the embargo early.
Then request to end the embargo will be submitted for approval by all admin contributors on the registration. Admin contributors are given the chance to approve or cancel the embargo termination request via notification email, the request to end the embargo early will automatically approve after 48 hours.
Withdraw a Registration
Withdrawing a registration removes its contents from the OSF. Withdrawn registrations will maintain basic metadata (e.g. title, contributors, DOI, etc.) about the registration, as well as a justification for its withdrawal, but the registration form, files, and other content will be removed. Please note that registration withdrawal is irreversible.
Open the registration that you want to withdraw, then select the Public registration tab on the top left.
You will then be able to select “Withdraw registration”.
Once you have selected “Withdraw registration” you will have to enter a justification reason for the withdrawal. Once a justification has been entered you can select “Withdraw”.
Your registration will now show “Pending withdrawal” this will be visible to all contributors as well as anyone viewing the registration.
You will receive an email in which you can either approve or cancel the withdrawal of your registration. All administrators on the registration need to approve in order for the registration to be withdrawn. If no action is taken within 48 hours, then the registration will be withdrawn automatically.
When all administrators approve the withdrawal of the registration, the registration's content, such as the registration form and attached files, will be removed. However, the "Registration Overview" page will continue to exist with the following differences:
- The "Registration Overview" page will have a note at the top of the page indicating that the registration is withdrawn.
- The "Registration Overview" page will also maintain basic information, such as its title, contributors, date created, date registered, date withdrawn, DOI, description, and the justification for its withdrawal.
- NOTE: The justification for withdrawal will be displayed on the registration tombstone page, seen highlighted in yellow.
On the original project's "Registrations" page, the registration will be marked with a "Withdrawn" label.
Forced Withdrawal
Moderators on Community-run Registries reserve the right to forcibly withdraw any registration that violates the policies of their registry. Contributors will be notified by email of the withdrawal and its reasoning.
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